Felix E. Grant Jazz Archives
Guidelines for Access
The Felix E. Grant Jazz Archives generally follows the rules
and policies of the Learning
Resources Division and has established additional procedures to govern the
use of materials in the collections.
In the interest of preserving and protecting the special
collections of the Felix E. Grant Jazz Archives, we ask that the following procedures
be observed:
- The recordings, books, and archival collections of the Felix E. Grant Archives
are noncirculating. They must be consulted on-site during the Archives' hours
of operation.
- The archival area houses a limited number of listening stations, areas for
permanent and rotating displays of materials from the collection, memorabilia,
books, photographs, and a closed stack area of recordings. Many of these items
are fragile; articles should not be handled or removed without permission
from the Archives' staff. Specific Guidelines for Listening to Recordings are
listed below.
- As the collections are processed, materials are shelved, boxed and filed
in accordance with archival practice in the closed stack area and archives
control room. Items are located and retrieved by Archives' staff for examination
by the user.
- For security reasons, all persons entering the archival area are required
to present identification. When work is completed, materials are to be returned
to a staff member, who will confirm the condition and order of the materials.
- Only pencil, paper, laptop computers and reference materials may be used
in the archival area. A pen is not allowed due to the risk it would pose to rare
items and reference materials. No other personal effects are allowed in
the archival area.
- Permission to quote, cite or refer to materials from the Archives must
be obtained from the curator. In addition, researchers may quote, cite or
refer to materials only as allowed under the provisions of the United States
Copyright laws.
- Copyright laws governing the unauthorized duplication of materials are strictly
followed.
- Beverages or food may not be brought into the archives.
Guidelines for Listening to Recordings
Sound recordings are found in a variety of formats (compact discs, vinyl LPs,
45s, 78s, reel-to-reel, cassette, and DAT tapes.) Reference copies of the sound
recordings are transferred onto compact disc or cassette by the Archives' staff
on a user request basis.
- Sound recordings are stored in stacks within the archival area and are not
browsable. Items are located and retrieved by the Archives' staff. In the
future, information on all materials in the collection will be available on
the Learning Resources Division's ALADIN.
- You may request retrieval of the item in one of two ways:
- 1. Complete a Request Form and turn it in to Archives' staff.
- 2. Send an e-mail message to "jazzarchives@wrlc.org"
requesting that an item or item(s) be retrieved. You will receive a response
indicating the status of your request.
- Waiting time will vary according to the time required to search and retrieve
an item. If the item is only in the LP, 78 or, reel-to-reel tape format, time
must be allowed to transfer it onto compact disc or cassette.
- A limited number of listening stations are provided in the archival area
for designated researchers. For most sessions, reference copies of requested
sound recordings may be retrieved at the Learning Resources Division's media
reserve desk and taken to the multimedia laboratory for listening. These requested
reference copies would be available during the Learning Resources Division's
regular hours of operation.