The Learning Resources Division develops and maintains the book, periodical, and media collections of the University that are necessary to support learning and research and provides user access to them. To facilitate and ensure that all users are assisted adequately, the Division has established procedures to govern the circulation of materials. Patrons are expected to follow these rules and policies to prevent the suspension of borrowing privileges. Questions concerning these rules and policies and their application may be addressed to any staff member or the appropriate department chairperson. The director of the Learning Resources Division has ultimate jurisdiction on related matters.
ELIGIBLE BORROWERS
Our collections are available to all students, faculty, alumni association members, UDC retirees and staff of the University. Students and faculty of member institutions of the Washington Research Library Consortium may use UDC's facilities and borrow circulating materials. District of Columbia residents are also invited to use our book and media collections on campus.
I.D. CARDS
Students, faculty and staff must present a valid University I.D. card to the circulation staff prior to borrowing materials from our collection. Retirees will be issued a special LRD borrower's card. On a first time loan, borrowers will have a bar code affixed to the I.D. card. I.D. cards are non-transferable.
LOAN AND RENEWAL PERIODS
Eligible patrons are allowed
to borrow books and media materials for a 28-day period. Graduate students
loan period is for 42 days. Materials may be renewed if they are not on hold
for another borrower. There is a 2 times renewal limit per item.
Faculty may borrow with a loan
period of up to 4 months with 3 due dates per year: 1/31, 5/31, and 9/30.
However, materials may be recalled after six weeks if requested by another
patron.
ITEMS ON HOLD
A patron wishing to borrow materials currently in circulation may place a reservation for the items at the circulation desk. A hold will be placed on the items through the circulation system. The requestor will be notified when the items have been returned. Items will be kept on hold for only three days after notification.
RETURNING MATERIALS
Materials are to be returned to the Learning Resources Division, Building 41, Van Ness Campus.
RESERVES
Reserve materials are those items, regardless of format, that have
been designated by faculty to circulate on a limited basis. These
materials are usually shelved behind the circulation desk at the
particular site where they were placed on reserve status.
Ordinarily, reserve items may be used only within the library, but
faculty may choose to allow them to circulate on:
overnight loan,
three-day loan,
weekend loan,
seven-day loan.
Patron I.D. may be kept at the circulation desk until item is
returned. Materials on reserve can only be circulated overnight from one
hour before the facility closes at night until 9 a.m. the next
morning.
FINES
For books and media materials a
fine of twenty-five cents ($0.25) is assessed for each day that the item is
overdue. The maximum fine will not exceed $25.00 for each item. Fines will be
levied, retroactively, one week after due date.
Fines on reserve materials are based
on the time at which the item is due. A fine is charged at the rate of sixty
cents ($0.60) per hour, or fraction thereof, for each item that is overdue.
The maximum fine will not exceed $10.00.
LOST AND DAMAGED ITEMS
A book or media material will be
declared lost if it is not returned 39 days after the due date.
Patrons who have lost, or damaged
beyond repair, a book or a media material shall pay $97.00, (This includes $57.00
for the item, $10.00 for a maximum fine, and a $30.00 processing fee).
THE STUDENT "BAR LIST"
Students who have a charge levied against them will find their
names on a "Bar List" which will prevent them from registering for
the next semester or from graduating. These students must obtain
clearance from the Learning Resources Division to have their names
removed from the bar list. The procedure is as follows:
A bill for the charge is obtained
at the circulation desk.
The bill is paid at the Cashier's
Office in Building 39, Room 201.
The receipt for the bill paid is
brought back to the circulation technician for clearance.
