The Learning Resources Division develops and maintains the book, periodical, and media collections of the University that are necessary to support learning and research and provides user access to them. To facilitate and ensure that all users are assisted adequately, the Division has established procedures to govern the circulation of materials. Patrons are expected to follow these rules and policies to prevent the suspension of borrowing privileges. Questions concerning these rules and policies and their application may be addressed to any staff member or the appropriate department chairperson. The Dean of the Learning Resources Division has ultimate jurisdiction on related matters.
USE OF THE FACILITIES
The Learning Resources Division facilities are exclusively dedicated to information access and dissemination of information for educational purposes and activities not germane are disallowed.
The Learning Resources facilities are intended for the use of registered students and faculty of the University. LRD extends the use of the facilities and its collections, on site, to District of Columbia residents and visiting scholars for the specific purpose of research and study. This courtesy only applies, when and if, there are no students or faculty in need of services.
Children under the age of 16 are not allowed in the facilities, unless they are under the supervision of faculty or staff during a programmed university activity.
Young adults are not permitted to use equipment and must follow general applicable regulations and guidelines which prohibits the use of cell phones or other electronic devices, eating or drinking (other than water), loud talking, group gathering for social purposes, and loitering.
ELIGIBLE BORROWERS
Our collections are available to all students, faculty, alumni association members, UDC retirees and staff of the University. Students and faculty of member institutions of the Washington Research Library Consortium may use UDC's facilities and borrow circulating materials. District of Columbia residents are also invited to use our book and media collections on campus.
I.D. CARDS
Students, faculty and staff must present a valid University I.D. card to the circulation staff prior to borrowing materials from our collection. Retirees will be issued a special LRD borrower's card. On a first time loan, borrowers will have a bar code affixed to the I.D. card. I.D. cards are non-transferable.
LOAN AND RENEWAL PERIODS
Eligible patrons are allowed to borrow books and media materials for a 28-day period. Graduate students loan period is for 42 days. Materials may be renewed if they are not on hold for another borrower. There is a 2 times renewal limit per item.
Faculty may borrow with a loan period of up to 4 months with 3 due dates per year: 1/31, 5/31, and 9/30. However, materials may be recalled after six weeks if requested by another patron.
ITEMS ON HOLD
A patron wishing to borrow materials currently in circulation may place a reservation for the items at the circulation desk. A hold will be placed on the items through the circulation system. The requestor will be notified when the items have been returned. Items will be kept on hold for only three days after notification.
RETURNING MATERIALS
Materials are to be returned to the Learning Resources Division, Building 41, Van Ness Campus.
RESERVES
Reserve materials are those items, regardless of format, that have been designated by faculty to circulate on a limited basis. These materials are usually shelved behind the circulation desk at the particular site where they were placed on reserve status. Ordinarily, reserve items may be used only within the library, but faculty may choose to allow them to circulate on:
overnight loan,
three-day loan,
weekend loan,
seven-day loan.
Patron I.D. may be kept at the circulation desk until item is returned. Materials on reserve can only be circulated overnight from one hour before the facility closes at night until 9 a.m. the next morning.
FINES
For books and media materials a fine of twenty-five cents ($0.25) is assessed for each day that the item is overdue. The maximum fine will not exceed $25.00 for each item. Fines will be levied, retroactively, one week after due date.
Fines on reserve materials are based on the time at which the item is due. A fine is charged at the rate of sixty cents ($0.60) per hour, or fraction thereof, for each item that is overdue. The maximum fine will not exceed $10.00.
LOST AND DAMAGED ITEMS
A book or media material will be declared lost if it is not returned 39 days after the due date.
Patrons who have lost, or damaged beyond repair, a book or a media material shall pay $97.00, (This includes $57.00 for the item, $10.00 for a maximum fine, and a $30.00 processing fee).
THE STUDENT "BAR LIST"
Students who have a charge levied against them will find their names on a "Bar List" which will prevent them from registering for the next semester or from graduating. These students must obtain clearance from the Learning Resources Division to have their names removed from the bar list. The procedure is as follows:
A bill for the charge is obtained at the circulation desk.
The bill is paid at the Cashier's Office in Building 39, Room 201.
The receipt for the bill paid is brought back to the circulation technician for clearance.
PERIODICALS do not circulate.
PHOTOCOPIERS are provided. The duplication cost is ten cents ($.10) per page.
COPYRIGHT LAWS governing the unauthorized duplication of materials should be strictly followed.
Regulations are available for consultation in the reference area.
